Canada’s Largest Marine Trade Organization
Invites you to participate in the
2011 Boating Ontario Trade Show
Monday December 5th
Deerhurst Resort, Huntsville, Ontario
Show Hours 1:00 – 5:00 pm

BOOTHS: Booths are 10’ x 10’. Except for Sponsors, booths will be allocated on a first come, first served basis. Please note: the floor plan may change. Standard booth includes one skirted table and 1 chair.

COST: Booths are $490, plus HST for each 10’ x 10’ space.

ELECTRICAL: Electrical Outlets are available for a charge from SHOWTECH, the official supplier for Deerhurst Resort. Be sure to bring your own extension cords and power bars. For information on pricing and to order power click here to download the form.

INTERNET: Wireless internet is available for free.

MOVE-IN: Exhibitors can begin move in on Sunday, December 4th. On Show day, Monday, December 5th, move in starts at 7:00am. All booths must be completed one hour prior to show opening.

MOVE-OUT:All booths must be removed by midnight on show day. To ensure that all exhibitors have adequate time to meet with potential customers, tear down of exhibits may not occur before the end of the Trade Show.

FOOD & BEVERAGE: Lunch will be served before the show opens, between 12:00 (noon) and 1:00 pm, for all vendors. Each booth will receive lunch tickets for two (2) staff members. Meal tickets can be purchased for additional staff. Please indicate on the registration form any additional tickets you require.

FLOOR PLAN

Shipping Instructions to Deerhurst Resort

Please have the following information labeled on each box sent to Deerhurst Resort.

Conference Manager Name: Deborah Hill

Conference Name: Boating Ontario Conference & Trade Show

Conference Dates: December 4-6, 2011

Location: Deerhurst Resort

1235 Deerhurst Dr

Huntsville, ON

P1H 2E8, CANADA

Guest Name: _________________________________________

Number of Boxes: ____________________________________

TO THE GUEST: The Resort is not responsible for storage and/or materials handling. Please ensure prior arrangements for storage and/or material handling have been made before any shipment of materials to the Resort. Please note the resort is not able to accommodate all shipments internally and other arrangements may be required in order to move shipments to certain locations within the resort. Groups who send flammable, corrosive, poisonous, or other dangerous goods (chemicals) must have an MSDS sheet for anything that comes onto Deerhurst Resort property, Without the MSDS sheet the items will not be accepted by the Resort.

Shipping Labels All deliveries must be labeled, with the following information: name of the group/event, group/event contact, the date of event, hotel contact and number of boxes.  Deliveries must be made to the receiving/loading dock of the Hotel.  The Hotel will not accept deliveries to the front door. The Hotel reserves the right to administer additional fees for handling and storage of items both prior to the event and after the group has departed.

Skids Please note that skids received by Deerhurst Resort will not be broken down and counted. Deerhurst Resort will accept the shipment as one (1) skid. Storage of skids must be pre-arranged through the Conference Services Department. Due to elevator size, skids cannot be moved to the following function rooms in the Pavilion: Tom Thomson, Arthur Lismer, Lawren Harris, AJ Casson and AY Jackson. Skids cannot be delivered to function space outside of the Pavilion building.

Outgoing Shipments All outgoing items must be properly sealed, courier waybills completed and the items clearly addressed, including your courier billing account number or alternate billing information (Deerhurst Resort is not able to bill for any courier/shipping charges). It is against custom/courier policies for hotel staff to pack client boxes. All outgoing items cannot exceed a total weight (per item) of 70lbs. Deerhurst Resort keeps a detailed log of all outgoing shipments and will require you to sign indicating your intention to ship packages. Any boxes left in function rooms after departure without shipping instructions will be delivered to the Deerhurst Resort Lost and Found Department. All outgoing freight pickups are to be scheduled for the day after the event.

Shipping and Receiving Charges

Box storage/delivery to function space $4.00 per unit per day

Skid storage Contact Conference Services for storage availability and rates

Skid delivery to function space $40.00 per skid

Outgoing box handling fee $4.00 per unit

Staff assistance $40.00 per staff member per hour